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Position: Communication & PR Coordinator

About the Role:

Present HIAL to the world and stakeholders through written collaterals, website, social media platforms, events and other communication strategies as and when required

Responsibilities:

  1. Timely publishing of reports, newsletters, daily updates
  2. Documentations of all audio-visual, written and other media content
  3. Plan and Execute Events and Conferences that are integral to HIAL
  4. Monitor HIAL’s Social Media and online presence
  5. Creating a good and healthy relationship with all HIAL’s stakeholders
  6. Organise and direct promotional events
  1. Plan, prepare and circulate HIAL Annual Report (Annually), Newsletters (Quarterly), Monthly Updates (Monthly) collating data as required from all stakeholders.
  2. While ensuring that they adhere to standards and goals of the HIAL, write and produce high-quality communication materials and effectively communicate these to the key audience at appropriate platforms.
  3. Create, edit, and post content on social media platforms including LinkedIn, Facebook and Instagram to maintain an active online presence for HIAL.
  4. Manage the HIAL’s media relations across print, digital, and television by creating and distributing press releases, holding media briefings, etc.
  5. Assure uniformity in all internal and external communications and documents by serving as HIAL’s brand guardian.
  6. Maintain the organization’s website by making sure it is correct, up to date, and persuasive.
  7. Make sure periodic communication planning, including the creation of detailed calendars.
  8. Assist the programme team in presenting the study findings in reports and presentations that are aesthetically appealing and post them on relevant portals and include them in necessary documents.
  9. Have an eye for detail and make sure all output is of a high quality.

 

KRA:

  1. Written & verbal communication with HIAL’s stakeholders
  2. Preparation and circulation of Annual Report (Annually), Newsletters (Quarterly), Monthly Updates (Monthly)
  3. Social Media: Handling the social media handles as per schedule mentioned below with SEO.
    1. Instagram: Ensure daily effective posts
    2. Any Event: Instant Posting
    3. Facebook: Ensure daily effective posts
  4. Events:
    1. Annual Conferences & Festivals (Sun & Earth, Education, Entrepreneurship, Energy Studies)
    2. Workshops
  5. I Live Simply (ILS)
    1. Manage all activities related to ILS

 

Preferred Educational Background:

Graduate or Master’s in Mass Communication

The above is relaxed for a right candidate who can prove excellence in lines with the requirement

 

Preferred Work Experience:

Minimum of 5 years in the communication or similar roles.

Experience in SEO

Creative writing

Location: Phyang, Ladakh

Compensation: Based on experience

Position: Finance Head

We are looking for a Finance Head who can join and handle our Finance team. Someone who can progress and grow with our Alternative Institute in a very dynamic and growing team of innovators. An opportunity to work in the High Altitude with lot of scope of great work and visibility by supporting the growth of an innovative, high-impact organization by owning and strengthening our financial infrastructure

 

About the role:

Lead the organization’s financial management and grants management activities. Handling the organisations financial health to support strategic decision making.

 

Responsibilities:

  1. Ensure that daily financial activities run smoothly.
  2. Handle the cash flow and ensure correctness in funds consumptions.
  3. Create and present monthly analysis, quarterly forecasts, and annual operating budgets while defining the relevant procedures, templates, and timetables.
  4. Accounting Procedures and Systems – Establishing clearly defined and documented processes, SOPs, and SLAs for the collection of data and the dissemination of value-added information with key stakeholders. – Recognizing the needs of the organisation and choosing, evaluating, and implementing the best accounting system to meet those needs.
  5. Accounts Payables (Purchase to Procurement cycle), Accounts Receivables, and Internal Control procedures should all be implemented using best-in-class accounting methods (Billing Processes and Systems)
  6. Fundraising and the creation of investor reports
  7. Financial Closure by Ensuring timely and accurate necessary financial closures and consolidations.
  8. Compliances – stay up to date with all regulations impacting the organisations accounting, compliance and reporting requirements as well as those impacting the organisations operations and adhering the government guidelines as per the regulatory framework.
  9. Maintain communication with prospective leads and have regular interactions with them to understand and discuss company s performance, growth initiatives and activities undertaken to achieve the same
  10. Prepare the business plans for profitability of the organisation.
  11. Identify and monitor key business metrics to provide insightful inputs and recommendations regarding the financial performance of the organisation.
  12. Present results, insights, reports, analysis, and MIS to Management after analysing current and historical patterns in key performance indicators, including all areas of revenue, cost of sales, expenses, and capital expenditures.
  13. Help with financial modelling for new prospects, industries to assess important decisions, making criteria including viability, payback duration, ROI, etc.
  14. Recognize and take use of any opportunities for automating repetitive and routine tasks.
  15. Establishing robust finance procedures within the organisation
  16. Managing Investor Relations and both internal and external audits while reporting to senior management.
  17. Design and implement financial policies and procedures to strengthen organization’s financial processes, in collaboration with other members of the Operations , Academics,Finance and Programs teams.

 

Preferred Educational Background:

  1. CA or MBA Finance with min 10+ years of work experience
  2. Worked in start-ups would have a definite advantage
  3. Prior experience of fund-raising is must

 

Preferred Work Experience:

Location: Phyang, Ladakh

Compensation: Based on experience. We value talent!

Accountant-HIAL

Area of Responsibility:

Book-Keeping

  • Making payments and receipts as necessary for the business and recording them in accounting software (Tally) in a timely manner.
  • Ensure outlined procedures in the Finance Policy are adhered to while making any payments (or) receiving funds.
  • Liaison with Donors for CSR funds and issuance of certificates and reporting.
  • Make necessary journal entries as appropriate for appropriate accounting as per standard procedures.
  • Ensure necessary documents are maintained for any transactions that are accounted in the software.

Banking:

  • Managing Bank Accounts
  • Preparing Bank Reconciliation statement periodically as per practice

Budgeting and Reporting

  • Prepare variance report with narratives of Budget with each department.
  • Track Utilisation of Funds

Compliance

  • Ensure legal payments such as TDS, Provident Fund, Professional Tax and Service Tax as applicable are paid in time and the reports pertaining to them are submitted on time.
  • Liaison with Auditor and facilitate audit with Donors and Auditor.

 Core Responsibilities

  • Maintain accurate and up-to-date books of accounts for the district
  • Adhere to policies and procedure as per local rules and regulations
  • Ensure all applicable statutory compliances & GST Filing are duly met.

Preferred Education Background:

  • Hold a graduate degree in commerce and accounts (B.Com preferably)

 

Preferred Work Experience:

  • Have a minimum of  2-3  years of experience  in handling accounts function

 –

Preferred Skill Set:

  • Working knowledge in Tally ERP
  • Good knowledge of computer – Windows and Microsoft Office applications (Outlook, Word, Excel)

Reporting to:

General Manager Finance & Operations

Location: Ladakh

Salary : 20,000/- ( Negotiable for  the right candidate )

Position: Personal Assistant

About the role:
Personal Assistants are responsible for the coordination of calendars, scheduling meetings, managing the talk’s conferences and all travel related logistics of the director. The role of a PA is to free an executive’s time from organising and administrative tasks so that they can spend maximum time on strategic tasks.

Skill Set Required:
• Excellent command over the English language, good vocabulary and impeccable spelling and grammar.
• Working knowledge of Hindi and Ladakhi (preferred)
• Excellent written, designing & artistic expression skills, reporting Skills
• Other essential set of skills shall include Scheduling, Microsoft Office, Event management, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics and Verbal Communication
• Ability to work in all kinds of writing styles, content types and on different topics/domains. • Keen to learn and willing to pick up a wide range of writing skills.
• Able to handle social media and other forums as face of HIAL
• Knowledge of Design software’s, Social Media applications, Outlook/email, Mass mailer software.
• Flexible and adaptable.
• Tact and diplomacy
• Supply Management shall be an added advantage.
• Interest in photography will be an added advantage
• Goal achiever & positive thinker.

Responsibilities:

• Acting as a first point of contact dealing with correspondence and phone calls. • Booking tickets and accommodation
• Organising meetings and appointments
• Handle queries appropriately
• Contact Management.
• Initiating telecommunications and shall be handling all important telephonic and written communications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, answering or directing inquiries.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups. Maintain email, donors, volunteers and prospective donors’ database.
• The candidate should be flexible and adaptable and must be able to meet the deadlines.

Requirements:
Any graduate with a minimum of two years work experience as company secretary/PA to senior management or similar roles.

Location: Phyang, Ladakh

Compensation: Based on experience

How to apply:

Please send your current CV and cover email outlining your suitability for the role and quoting the reference number to [email protected].

Desired Candidates Skill sets:

  • Experience of at least five years in Earth Building Construction.
  • Experience in earth construction is preferred.
  • Proficient in identifying the types of the soil through simple hands-on analysis.
  • Knowledge of  the composition and constituents of different earthen construction techniques.
  • Experience of maintaining the quality of these construction.
  • Knowledge on quality control of different construction materials and systems apart from earthen construction systems, such as RCC, stone masonry, steel construction etc.
  • Experience in handling mechanical and hydraulic equipment.+399
  • Proficiency in collaboration with different allied professions engaged in construction i.e. Architects, Civil Engineers, Interior Designer, Utility Engineers, Contractors, consultants and other supervisors. 
  • Management of manpower

 

Job Description

  • Assist the Site Engineer and Construction Manager in preparation of daily work plans in the construction site.
  • Assure the execution of the work in the site as per the work plan and construction milestone.
  • Mobilize and instruct the Site Supervisors in different construction related tasks as per the work plan.
  • Assist in set-up of different production and treatment plants such as Straw-clay blocks manufacturing plant, timber seasoning plant, double glazing manufacturing plant etc.
  • Collaborate with the construction team in managing the material resources and human resources as per the work plan.
  • Maintain Quality Control according to the Quality Control Plan as issued by the Construction Management Team and the Site Engineer
  • The Senior Site Supervisor should know how to maintain record of activities going in the site such as muster-roll of labor, resource expenditure per work package, preparing Gantt chart etc.
  • Supervision and handling of the brick plant.

 

 

 

Key Result Areas (on which the periodic 360 degree appraisal will be based):

  1. Dedication and sincerity in taking up tasks and documenting its process and reporting at regular intervals.
  2. Able to meet deadlines for completion of given tasks as per Gantt chart.


To apply send your CV at
[email protected] .